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Create vCard for your Outlook email messages

What is vCard? vCard is a file format standard for electronic business cards, which people typically exchange with contacts via email (but can also be exchanged in other ways).

Email messages for each of your email accounts within Microsoft Outlook can be customized with personalized signatures, which typically contain your contact information. In addition to creating signatures, you can also create vCards to attach to these emails.

Your vCard can then be imported into the message recipient's Outlook contacts (double-click on the vCard and click Save), so they don't have to manually create a record for your information.

  1. First, create a contact record for yourself in your Outlook Contacts folder if you haven't done so already. Be sure to include all information you want to be displayed to other users in the vCard.
  2. In your Outlook Menu bar under Tools, select Options.
  3. In the Options dialog box, click the Mail Format tab. Then under the Signatures section in the Mail Format tab, click the Signatures button.
  4. Next, in the Create Signature dialog box, select the New button.

Create Outlook vCard Signatures

  1. Enter a name for your new signature vCard in the text field; and click Next.

Name Outlook vCard Signature

  1. In the Edit Signature dialog box, click the New vCard from Contact button. From your list of Outlook contacts, select your name/contact record from the list of contacts. Then click Add to add your contact name. After your name is selected in the appropriate field, click OK; then click Finish.

Edit Outlook vCard Signature

 Your new vCard will show up in your list of signatures in the Create Signature dialog box. You can now assign your vCard to your email account/s for which it will attach itself to new messages you create using the selected email account/s.